Smart Meeting Notes & Action Item Extractor

Process these meeting notes into a comprehensive, structured summary:

**Meeting Details:**
- Date: [DATE]
- Attendees: [LIST ATTENDEES]
- Duration: [TIME]
- Meeting Type: [Standup/Planning/Review/Client Call/etc.]

**Raw Notes/Transcript:**
[PASTE MEETING NOTES OR TRANSCRIPT HERE]

Please create a structured summary with the following sections:

**1. Meeting Overview** (2-3 sentences)
- Purpose and high-level outcome

**2. Key Discussion Points**
- Main topics discussed (bullet points)
- Include who raised each point

**3. Decisions Made**
For each decision:
- Decision: [What was decided]
- Rationale: [Why this was chosen]
- Who Decided: [Name(s)]
- Impact: [Who/what this affects]

**4. Action Items**
For each action:
- Task: [Specific, actionable description]
- Owner: [Person responsible]
- Deadline: [Due date or "ASAP" or "Before next meeting"]
- Dependencies: [What needs to happen first, if anything]
- Priority: [High/Medium/Low]

**5. Open Questions & Blockers**
- What wasn't resolved?
- What's blocking progress?

**6. Parking Lot Items**
- Topics tabled for later discussion

**7. Follow-up Meeting Required?**
- Yes/No and why
- Suggested topics if yes
- Recommended attendees
- Suggested timeframe

**8. Key Metrics/Numbers Mentioned**
- Any important numbers, dates, or metrics

**9. Next Steps**
- Immediate next actions
- Long-term implications

**10. One-Sentence Takeaway**
- The single most important thing from this meeting

Extract all action items from these meeting notes and create a tracking document:

**Meeting Notes:**
[PASTE NOTES HERE]

Create an action item tracker with:

**For Each Action Item:**
1. **Task ID**: Generate a unique ID (e.g., MTG-001)
2. **Description**: Clear, specific task description starting with an action verb
3. **Assigned To**: Person responsible (extract from notes)
4. **Due Date**: Deadline (if mentioned) or suggest one based on urgency
5. **Status**: Not Started / In Progress / Completed / Blocked
6. **Priority**: Critical / High / Medium / Low (assess based on context)
7. **Estimated Effort**: Hours or days needed
8. **Dependencies**: What must be done before this can start
9. **Related To**: Link to other action items or projects
10. **Success Criteria**: How will we know this is done?
11. **Notes**: Any additional context

**Summary Statistics:**
- Total action items: X
- By person: [Name] - X items
- By priority: High: X, Medium: Y, Low: Z
- By deadline: This week: X, This month: Y, Future: Z

**Recommended Actions:**
- Flag any items without clear owners
- Highlight items with unrealistic deadlines
- Suggest which items could be delegated
- Identify potential bottlenecks

**Email Draft:**
Also draft a brief follow-up email listing everyone's action items that can be sent to all attendees.

Analyze this meeting for productivity and effectiveness:

**Meeting Transcript/Notes:**
[PASTE MEETING CONTENT HERE]

**Meeting Metadata:**
- Duration: [TIME]
- Number of attendees: [NUMBER]
- Meeting purpose: [PURPOSE]

Provide analysis on:

**1. Productivity Score** (1-10)
- Overall effectiveness rating
- Justification for score

**2. Time Allocation Breakdown**
- Decision-making: X%
- Information sharing: X%
- Problem-solving: X%
- Off-topic discussion: X%
- Clarifications/questions: X%

**3. Participation Analysis**
- Who spoke most/least
- Were all attendees necessary?
- Who should have been there but wasn't?

**4. Decision Quality**
- Were decisions clearly stated?
- Was there enough discussion?
- Were dissenting opinions heard?

**5. Meeting Structure**
- Did it have a clear agenda?
- Did it stay on track?
- Was there a clear facilitator?

**6. Outcomes vs. Time Invested**
- Decisions made: X
- Action items created: Y
- Problems solved: Z
- ROI: [Hours spent × attendees vs. value created]

**7. Red Flags**
- Identify any concerning patterns
- Highlight issues that waste time

**8. Recommendations for Next Time**
- What should change?
- Who could be excluded?
- What could be an email instead?
- Suggested meeting duration
- Pre-work that should be done

**9. Follow-up Suggestions**
- Should there be a follow-up meeting?
- What async communication would help?
- What documentation is needed?

Help me prepare for an effective 1-on-1 meeting:

**Employee/Team Member:** [NAME]
**Role:** [THEIR ROLE]
**Last 1-on-1 Date:** [DATE]
**Performance Status:** [Exceeding/Meeting/Below expectations]

**Recent Context:**
- Recent projects: [LIST]
- Recent challenges: [LIST]
- Last 1-on-1 action items status: [SUMMARY]
- Upcoming deadlines: [LIST]

**My Goals for This Meeting:**
[WHAT I WANT TO ACCOMPLISH]

**Topics They May Want to Discuss:**
[IF KNOWN]

Please create:

**1. Meeting Agenda** (60 min)
- Time allocation for each topic
- Order of discussion (start with their topics)

**2. Key Questions to Ask**
**Career Development:**
- [3 questions about growth and aspirations]

**Current Work:**
- [3 questions about projects and challenges]

**Team Dynamics:**
- [2 questions about collaboration and support]

**Feedback Exchange:**
- [2 questions to give/receive feedback]

**Well-being Check:**
- [2 questions about workload and stress]

**3. Positive Feedback to Share**
- Recent wins to acknowledge
- Specific examples of good work

**4. Constructive Feedback to Provide**
- Areas for improvement
- How to phrase it positively
- Specific examples

**5. Action Items to Propose**
- Development opportunities
- Resources to provide
- Problems to solve together

**6. Conversation Starters**
- Icebreakers if needed
- Ways to create psychological safety

**7. Follow-up Plan**
- What to document
- Next steps to schedule
- Resources to send after

**8. Red Flags to Watch For**
- Signs of burnout
- Disengagement indicators
- Concerns they might not voice directly

**9. Success Metrics**
How will I know this was a good 1-on-1?

**10. Post-Meeting Template**
A template for notes I should take during/after.