Personal Task & Project Management System

Help me break down this project into manageable, actionable tasks:

**Project Name:** [PROJECT NAME]

**Project Goal:** [WHAT SUCCESS LOOKS LIKE]

**Project Deadline:** [DEADLINE IF ANY]

**Current Status:** [Just starting / In progress / Stuck]

**Available Resources:**
- Time: [HOURS PER WEEK]
- Budget: [IF RELEVANT]
- Team: [SOLO OR TEAM MEMBERS]
- Tools/Software: [WHAT YOU HAVE ACCESS TO]

**Project Description:**
[DETAILED DESCRIPTION OF WHAT NEEDS TO BE ACCOMPLISHED]

**Known Constraints:**
[ANY LIMITATIONS OR DEPENDENCIES]

Please create:

**1. Project Phases**
Break into 3-5 major phases with:
- Phase name
- Goal of this phase
- Estimated duration
- Key deliverable

**2. Complete Task List**
For each task provide:
- Task ID (e.g., P1-T001)
- Task name (action verb + specific outcome)
- Description (what exactly needs to be done)
- Estimated time (be realistic)
- Dependencies (must be done after task X)
- Phase (which phase this belongs to)
- Difficulty (Low/Medium/High)
- Required skills/tools
- Definition of done (how to know it's complete)

**3. Critical Path**
- Identify tasks that can't be delayed
- Show task sequence for critical tasks
- Highlight potential bottlenecks

**4. Parallel Work Streams**
- Which tasks can be done simultaneously
- How to maximize productivity

**5. Quick Wins**
- Identify 3-5 easy tasks to build momentum
- Tasks that could be done in under 30 minutes

**6. Risk Assessment**
- What could go wrong for each phase
- Mitigation strategies
- Contingency plans

**7. Milestones**
- Define 4-6 key milestones
- Success criteria for each
- Celebration points

**8. Resource Allocation**
- Time needed per week
- Peak busy periods
- Recommended work schedule

**9. First Week Action Plan**
- Specific tasks for the next 7 days
- Order of execution
- Expected outcomes

**10. Progress Tracking Method**
- How to measure progress
- Key metrics to track
- Review cadence

Help me prioritize these tasks using proven frameworks:

**My Tasks:**
[LIST ALL YOUR TASKS HERE - include any deadlines, importance notes, or context]

**My Current Context:**
- Available time today: [HOURS]
- Energy level: [High/Medium/Low]
- Important deadline this week: [DEADLINE]
- Current focus area: [e.g., Revenue, Product, Team building]

**My Work Style:**
- Most productive time: [Morning/Afternoon/Evening]
- Prefer: [Deep work sessions / Quick wins / Variety]
- Struggle with: [Procrastination / Context switching / Starting]

Please analyze using these frameworks:

**1. Eisenhower Matrix**
Categorize each task:
- Urgent & Important (DO FIRST)
- Important, Not Urgent (SCHEDULE)
- Urgent, Not Important (DELEGATE if possible)
- Neither Urgent nor Important (ELIMINATE)

**2. MoSCoW Method**
Label each task:
- Must have (Critical for success)
- Should have (Important but not critical)
- Could have (Nice to have)
- Won't have (Not worth doing now)

**3. Effort vs Impact Matrix**
Plot tasks:
- High Impact, Low Effort (QUICK WINS - do these!)
- High Impact, High Effort (MAJOR PROJECTS - plan these)
- Low Impact, Low Effort (FILL TIME - do if time permits)
- Low Impact, High Effort (THANKLESS TASKS - avoid/eliminate)

**4. Time Sensitivity Analysis**
- Due today: [TASKS]
- Due this week: [TASKS]
- Due this month: [TASKS]
- No deadline: [TASKS]

**5. Dependency Chain**
- What blocks other work? (Do first)
- What's blocked by other tasks? (Do later)
- What's completely independent? (Flexible timing)

**Recommended Daily Plan:**

**Morning (High Energy):**
1. [Most important/challenging task]
2. [Second priority]
3. [Third priority]

**Midday:**
1. [Meetings/collaboration tasks]
2. [Medium-difficulty tasks]

**Afternoon:**
1. [Admin/easier tasks]
2. [Communicate results]
3. [Plan tomorrow]

**The ONE Thing:**
What's the single most important task that would make everything else easier or unnecessary?

**Tasks to Eliminate/Defer:**
- Tasks that don't align with goals
- Tasks that could be delegated
- Tasks that aren't worth the time

**Weekly Capacity Check:**
- Total estimated hours: X
- Your available hours: Y
- Realistic completion: Z tasks
- Overflow tasks to delegate/defer: [LIST]

Help me plan an effective and realistic week:

**Week Of:** [DATE]

**Last Week's Completion Rate:** [X% of planned tasks completed]

**What Worked Last Week:**
[WHAT WENT WELL]

**What Didn't Work:**
[CHALLENGES AND FAILURES]

**This Week's Fixed Commitments:**
- Meetings: [LIST WITH TIMES]
- Deadlines: [LIST]
- Personal commitments: [LIST]
- Available work hours: [CALCULATE]

**Current Projects:**
1. [PROJECT 1] - Status: [STATUS] - Goal this week: [GOAL]
2. [PROJECT 2] - Status: [STATUS] - Goal this week: [GOAL]
3. [PROJECT 3] - Status: [STATUS] - Goal this week: [GOAL]

**Top 3 Goals for This Week:**
1. [GOAL 1]
2. [GOAL 2]
3. [GOAL 3]

**Backlog Tasks:**
[LIST EVERYTHING YOU COULD WORK ON]

Please create:

**1. Weekly Theme/Focus**
- What's the main theme for this week?
- What should you say no to?

**2. Time Allocation**
- Deep work blocks: X hours (when and for what)
- Meetings/collaboration: Y hours
- Admin/email: Z hours
- Learning/development: A hours
- Buffer time: B hours

**3. Day-by-Day Plan**

**Monday:**
- Morning: [TASK]
- Midday: [TASK]
- Afternoon: [TASK]
- Evening prep: [TASK]

**Tuesday:**
[REPEAT FOR EACH DAY]

**4. Success Metrics**
How will you measure if this week was successful?
- [ ] Metric 1
- [ ] Metric 2
- [ ] Metric 3

**5. Potential Obstacles**
- What might derail your plan?
- Prevention strategies
- Contingency plans

**6. Energy Management**
- High-energy tasks scheduled when: [TIME]
- Low-energy tasks scheduled when: [TIME]
- Breaks scheduled: [WHEN]
- Self-care non-negotiables: [LIST]

**7. Communication Plan**
- Who needs updates this week?
- When to send them?
- What decisions need to be made?

**8. Daily Shutdown Ritual**
- What to review each evening
- Tomorrow's preparation
- Progress tracking method

**9. Friday Review Prep**
- What to evaluate
- What to celebrate
- What to adjust for next week

**10. Emergency Buffer**
- Which tasks can be dropped if emergencies arise?
- Who to notify if plans change?

Help me identify what's killing my productivity and how to fix it:

**My Current Situation:**

**What I Want to Accomplish:**
[GOALS]

**Time Available:**
[HOURS PER DAY/WEEK]

**What I Actually Get Done:**
[HONEST ASSESSMENT]

**Typical Day/Week:**
[DESCRIBE HOW YOU SPEND YOUR TIME]

**Energy Patterns:**
- Most energized: [WHEN]
- Lowest energy: [WHEN]
- Best focus time: [WHEN]
- Most distracted: [WHEN]

**Current Pain Points:**
- [ ] Can't focus for long periods
- [ ] Too many interruptions
- [ ] Unclear priorities
- [ ] Perfectionism/over-thinking
- [ ] Poor time estimates
- [ ] Procrastination on important tasks
- [ ] Constant context switching
- [ ] Overwhelming task list
- [ ] No time for deep work
- [ ] Always in reactive mode
- [OTHER]: [DESCRIBE]

**Tools/Systems Currently Using:**
[LIST YOUR CURRENT PRODUCTIVITY TOOLS AND METHODS]

**What You've Already Tried:**
[WHAT HASN'T WORKED]

Please provide:

**1. Root Cause Analysis**
Based on my description, identify the top 3 root causes of my productivity issues (not just symptoms).

**2. Bottleneck Identification**
- Time bottlenecks: Where time is wasted
- Energy bottlenecks: What drains energy
- Decision bottlenecks: What causes decision paralysis
- Process bottlenecks: Inefficient workflows

**3. Quick Wins (This Week)**
3-5 changes I can make immediately that will have outsized impact:
- Change: [WHAT TO DO]
- Why it will help: [EXPLANATION]
- How to implement: [SPECIFIC STEPS]
- Measure success: [METRIC]

**4. System Design**
Design a custom productivity system for my specific situation:
- Task capture method
- Prioritization process
- Scheduling approach
- Review cadence
- Tools to use (or stop using)

**5. Time Blocking Template**
Create an ideal week template with:
- Deep work blocks
- Shallow work blocks
- Break times
- Review/planning time
- Buffer time

**6. Focus Strategies**
Specific techniques for:
- Starting difficult tasks
- Maintaining focus
- Recovering from distractions
- Managing interruptions

**7. Energy Management**
- Morning routine
- Afternoon slump strategies
- Evening wind-down
- Weekly energy planning

**8. Habit Stack**
Design a habit stack to build:
- Trigger: [EXISTING HABIT]
- New habit: [WHAT TO ADD]
- Reward: [REINFORCEMENT]

**9. Accountability System**
- How to track progress
- When to review
- Who could be an accountability partner
- Consequences for not following through

**10. 30-Day Experiment**
Design a 30-day productivity experiment:
- Week 1: [FOCUS]
- Week 2: [FOCUS]
- Week 3: [FOCUS]
- Week 4: [FOCUS]
- What to measure
- How to course-correct